Administrative Generalist

Job Description

We re looking for an ambitious and skilled administrative professional to
help us achieve our company mission, supporting our growing operations at our
headquarters in San Francisco. On the ground, you will coordinate and execute
efforts across teams, manage lots of moving parts, and provide individual
support to multiple leaders within the Marketing & Sales teams.

This role will join the Admin Operations team, ensuring we are delivering a
best-in-class experience that supports our culture and mission. We are
people people, we re handy people, we are technical people, and
all, we are those who care about empowering our team to be the best they can
be. From calendar management to presentation support to helping plan an off-
site, you will enable all Asanas in our local and global offices to maximize
their productivity by making it easier for them to collaborate and connect with
one another.

What_You ll_Achieve
* Proactively manage leadership calendars with strong attention to
accuracy, detail, and allocation of time to promote productivity and
anticipate the need to re-prioritize as appropriate
* Understand business priorities and identify process improvements to
create efficiency and scale for the team and leaders
* Support in scheduling and coordination for recurring team meetings
* Support with external vendor & contract management
* Provide support on purchasing, expensing, printing, meeting notes, and
presentations
* Take ownership of projects by managing logistics for training, events,
offsites, and more
* Anticipate current and future needs while creating detailed action plans
to get ahead of them
* Identify operational weaknesses and help refine processes or develop new
ones
* Collaborate with other Admin team members to provide seamless support for
all Asanas
*

About_You
* 3 years of administrative assistant, executive assistant, or relatable
operational experience managing and supporting multiple senior leaders
and/or large teams
* Possesses expert knowledge of Google Suite Apps (Google Docs, Google
Sheets, Google Slides, Gmail)
* Manage confidential information with the utmost discretion
* Ability to prioritize business needs and make trade-offs across all
stakeholders accordingly
* Incredible attention to detail especially when it comes to written
communications, projects, and presentations
* Proactive and motivated to iterate on current processes and build
efficient systems
* Self-starter who can determine priorities and make trade offs when needs
change
* Professional polish and the ability to exhibit grace and composure under
pressure
* Committed to collaboration and teamwork you re a believer in
it s what we do and how we work
* Previous experience managing external vendors a plus, but not necessary
*

About_Us

Asana helps teams orchestrate their work, from small projects to strategic
initiatives. More than 75,000 organizations and millions of users rely on
Asana, including AirAsia, AllBirds, Grab, KLM Air France, Kohl s, Sephora,
Traveloka, and Viessmann. Asana has been named a Top 5 Best Workplace and the
#1 Best Workplace in the Bay Area by Fortune three years in a row, and one of
Glassdoor s and Inc. s Best Places to Work. With nine global offices,
including a San Francisco headquarters and flagship offices in Dublin, New
York, Sydney, and Tokyo, Asana is always looking for curious, collaborative,
and mission-driven people to help us enable the world s teams to work
together effortlessly.

Our goal is to ensure that Asana upholds an inclusive environment where all
people feel that they are equally respected and valued, whether they are
applying for an open position or working at the company. We welcome applicants
of any educational background, gender identity and expression, sexual
orientation, religion, ethnicity, age, citizenship, socioeconomic status,
disability, and veteran status, and we'd love to learn about what you can add
to our team.
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