Director of Sponsored Projects & Research

University of the Sciences in Philadelphia

Job Description

Application Instructions:

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University of the Sciences (USciences) has an immediate need for a qualified candidate for the position of Director of Sponsored Projects and Research. The Director of OSPR provides leadership for the University in grants and sponsored programs and is responsible for guiding the process of developing and managing grants, contracts and agreements, developing strategies to enhance sponsored research programs, and creating networks for collaborative efforts in research.

This is the perfect opportunity to join a vibrant campus community whose excellence is reflected in its diversity and student success.

The Director assumes final accountability for ensuring that not only all contractual agreements meet the needs of the Principal Investigators, but also protect the interests of the University, and are consistent with institutional policy. The primary duties may include, but are not limited to the following:

  • Oversee operations of OSPR.
  • Supervise pre-award, award initiation, and post-award non-financial processes for sponsored programs.
  • Assist faculty in applying for funding to support their research and scholarly goals. Collaborates with PIs to develop and submit proposals, develop budgets, and assure project compliance.
  • Review grant proposals to ensure compliance with funding agency policies; advise on compliance with University policies, priorities and funding implications.
  • Review and request modifications in awards, such as requests for extensions and revisions in implementation schedules and negotiate with agency representative; supervise the preparation of correspondence regarding grants and contracts.
  • Administer internal grant programs and limited competitions for faculty and student research.
  • Set goals, develop strategic plans and implement programs to increase external support for faculty.
  • Interpret applicable federal and/or State laws and regulations regarding grant implementation and compliance.
  • Disseminate electronic information about funding opportunities to faculty and staff on a regular basis.
  • Compile statistical reports and other data for monthly and annual reports as well as other reports as requested.
  • Prepare, negotiate, and administer all sub-awards to and from partner institutions.
  • Liaise with the Research Compliance Coordinator to assure compliance with regulations regarding COI, RCR, human subjects, animals and biosafety. Serve as primary back-up support for IRB administrator.
  • Establish and maintain effective communication and cooperative working relationships with University administrators, faculty, staff, government and private agencies that provide funding. Working closely with the Offices of the Controller and of the General Counsel, specifically.
  • Develop handbooks and guides to assist faculty and staff in the preparation of grants and contracts. Oversee OSPR online presence.
  • Provide training and workshops for all interested parties on applying to agencies for funding.
  • Maintain records and files related to grants and contracts.
  • Collaborates with key stakeholders to establish goals and procedures for assessing goal attainment. Ensures that goals are assessed at regular intervals, and assessment findings are considered by appropriate stakeholders and used in ongoing planning. When appropriate, develops action plans that are based on assessment findings and consistent with unit and institutional missions.
  • Serve on appropriate University committees as required.
  • Perform other duties as assigned.

Knowledge, Skills, and Abilities Required:

  • At least a minimum of Bachelor's Degree with CRA (Certified Research Administrator) or a Master's degree required, but PhD preferred.
  • Minimum 5 years' experience working in an office of sponsored research at an institution of higher education with exposure to a research environment in a University context, or equivalent experience.
  • Demonstrate experience interacting with faculty, students and staff, and program officers at State and federal agencies and serving as liaison between faculties and funding agencies.
  • Extensive experience with research grants, research career programs, instructional projects, public service projects, minority and disadvantaged programs, economic development projects, partnerships and cooperative agreement projects, including educational and health professions grants.
  • Ability to organize work effectively, conceptualize and prioritize objectives and exercise independent judgment based on an understanding of University policies and activities.
  • Excellent interpersonal skills and experience working both independently and as an effective team member.
  • Ability to communicate effectively orally, by phone, in person, and in writing.
  • A strong background in statistics and computer systems, including software programs to manage office is required.
  • Understanding of federal regulations and agency guidelines for grants management and sponsored research, including NIH, NSF, DOD and NEH; familiarity with PA State grants; working knowledge of Federal Uniform Guidance, IACUC, IRB and IBC guidelines.
  • Possess a thorough knowledge and functional and technical competency of electronic research administration tools such as "" (federal government's proposal submission system), NSF Fastlane, and NIH ASSIST.
  • Able to negotiate subcontracts and awards while balancing the needs of the researchers and the University.
  • Ability to collect and analyze data, identify trends and execute operational changes.
  • The finalist will be required to successfully pass a background check.


USciences values and supports a diverse and inclusive place to learn and work. Minorities, Females, Individuals with Disabilities, and Veterans are strongly encouraged to apply.

About the Community:

USciences is a part of the University City District (UCD) which has world-renowned anchor institutions, small businesses, and residents. Our area is rich with universities and research centers which provide numerous opportunities for collaborative research. Our institution is within walking distance to the Wistar Institute, University of Pennsylvania, Drexel University, and Children's Hospital of Pennsylvania. UCD is also a vibrant place to work and live. It's a destination for eclectic food, boasts excellent public transit, and also has bike lanes and numerous bike share locations. With a Walk Score of 90, it is one of the most walkable neighborhoods in Philadelphia. For more information about UCD, please visit their website at:

At USciences we create a better world in many ways. We educate the next generation of leaders in healthcare and science, increase the world's knowledge and improve the lives of people around the planet.

USciences offers a wealth of opportunities for individuals seeking job, career and personal growth. Our campus community affords a wide range of faculty and staff positions that support our academic programs and students with many jobs similar to those found in private organizations.

If you are motivated by being surrounded by achievement, enjoy work with a shared purpose and want the pride that comes with being part of a winning team, join us today.

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