FINANCIAL GRANTS ACCOUNTING OFFICER
The National Endowment for Democracy (NED), a federally funded, private,
nonprofit grantmaking organization that works to support freedom around the
world, seeks a Financial Grants Accounting Officer. The position is based in
The primary duties of the Financial Grants Accounting Officer are to ensure the
accuracy and integrity of recorded federal financial grant activity, to provide
internal analysis on the status of multi-year awards, and produce timely
required reporting for the federal government. These responsibilities are
carried out by analyzing detailed federal award transactions (i.e. board-
approved grant obligations, subsequent amendment and deobligation activity),
monitoring cash drawdowns, as well as reporting to internal and external
stakeholders on the results of these transactions. The position acts as a
liaison to the Grants team, actively engaging in cross-functional working
groups, and generally ensures effective communication flow between the Finance
and Grants teams.
* Certifies that grants activity is properly recorded in NED s general
ledger by reconciling to the grants management system s activities fo
the accounting period (e.g. obligations, cash/non-cash deobligations, and
* Confirms symmetry between Serenic NAV, the Grants Management System
(GMS), and the HHS Payment Management System on a monthly/quarterly/
fiscal-year basis. Coordinates closely with the Controller and Grants
Administration team to resolve any discrepancies that may arise.
* Ensures award receivables, grantee payables, and other related balance
sheets accounts are accurately recorded and reconciled.
* Performs daily cash drawdown requests prior to payment processing while
collaborating closely with various members of the Finance team on cash
requirements, and ensures indirect cost cash settlements are timely drawn
on federal awards.
* Prepares quarterly reports for timely submission to U.S. Department of
State (DOS) via the HHS Payment Management System: Quarterly Federal Cash
Transaction Report (FCTRs), Quarterly and Final filings for Federal
Financial Reports (FFRs), as well as interim and final award closeout
reports as applicable.
* Monitors the close out of NED s grants and is responsible for the
closeout of the USG-funded awards. Reviews and validates the integrity of
the related balances on quarterly and fiscal year basis, as well as for
the award life cycle.
* Produces timely and accurate internal financial schedules analysis for
management to enable sound decision-making.
* Collaborates with the Sr. Manager, Financial Analysis to provide an
annual resource schedule for Grantmaking Funds Available with interim
updates prior to each Program planning cycle.
* Supports the year-end financial and Single Audit by preparing required
schedules, and further assists with related audit inquiries.
* Acts as the daily point of contact between the Finance and Grantmaking
departments, and as a general resource for questions from non-finance
personnel with regards to NED Finance policies, procedures, and federal
* Supports the Finance Team on responding to ad hoc queries from DOS.
* Acts as a backup for verifying grant disbursement requests are properly
authorized and accurately recorded.
* Participates on various cross-sectional working groups to provide Finance
input on changes in systems, processes and procedures, etc. while
ensuring Finance leadership stays informed of any significant issues.
* Leads continuous process improvement by developing and implementing
improvements in policies and procedures for the daily, monthly and year-
end grants accounting activities, related capture and reporting, and cash
* Serves as a mentor to other members of the extended Finance team.
* Performs other duties as assigned.
* Bachelors degree in Accounting or Finance required (CPA a plus, but
* 4+ years demonstrated work experience in a mission-driven, nonprofit
environment, specifically related to federal grants accounting
regulations and compliance, including award and subaward monitoring and
management. Equivalent audit experience will also be considered.
* Solid understanding and proven application of GAAP, nonprofit accounting
methods, internal controls, and best practices.
* Demonstrated working knowledge in financial analysis and reporting.
Required competence in preparing Federal FFRs and FCTRs and managing cash
draws in the HHS Payment System.
* Strong analysis skills in reviewing general ledger history, and clear
ability to propose proper and necessary general journal entries.
* Demonstrated use of robust accounting and business software packages.
Microsoft Serenic Navigator accounting software preferred, and grants
management system experience is a plus.
* Intermediate to advanced level working knowledge of Microsoft Excel and
other Office products. Must have experience managing large data sets
(creating pivot tables, using lookups and advanced formulas).
* Other Qualifications:
* Solid documentation skills, ensuring proper and complete audit trail.
* Willingness to work extra hours during peak workload periods, especially
around quarter-end reporting deadlines and annual audits.
* Knowledge or fluency in additional languages is a plus.
* Authorized to work in the United States.
* Excellent written and verbal communication skills.
* Paramount professional integrity, honesty, initiative, confidentiality,
* Strong attention to detail and accuracy in all work products.
* Commitment and ability to excel in a fast-paced environment; works
effectively under time pressure and meets deadlines.
* Highly professional demeanor, with strong interpersonal and customer
service skills to effectively interact with all levels of staff.
* Ability to translate financial terms to effectively communicate with
finance and non-finance personnel.
* Employs team-building, mentoring approach to interactions and working
* Confidence in addressing policy and procedure compliance questions.
* Solid analytical, problem-solving and financial troubleshooting skills.
* Ability to quickly learn new systems, processes and procedures.
* Flexibility in approach to work processes and tasks.
Applications must include a cover letter, resume, desired salary, and contact
information for three professional references. Please, no phone calls. For more
information, please visit our website at or .
The NED is an Equal Opportunity Employer.
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