Governance Manager (Part time / Virtual office / Work from home)

Wildlife Conservation International (LTD)

Job Description

About the business

Wildlife Conservation International (WCI) is the parent organisation for the three projects: The Orangutan Project, International Tiger Project and International Elephant Project. WCI is an Australian organisation founded in 1998 by Leif Cocks (awarded OAM in 2020 for his work to save Endangered species). 

WCI is a small organisation making a big difference in conservation in Sumatra and Borneo. Since its formation, WCI has contributed more than $19,000,000 directly into conservation projects and has earned a reputation amongst its partners and donors for being financially responsible and transparent.

With a small team of paid staff and a wonderful group of volunteers WCI is an amazing organisation to work for. Working from home and enjoying the benefits of a great work/life balance ads to the overall job satisfaction for most of our staff.

About the role

Part time role: 20 hours per week

Position Purpose

This role is responsible for managing a wide range of corporate governance requirements including coordination of the organisation's risk, policy and compliance frameworks. The role also provides high level secretariat support to key organisation management teams and the Advisory to ensure broader corporate governance requirements are in place and well managed. 

Tasks & Responsibilities

Corporate Governance

Company Secretary

  • Acting as Company Secretary and providing high level secretarial support to the Directors and Advisory Board

Corporate Governance

  • Ensure the company is compliant with all relevant laws and regulations

  • Provide advice and assistance with governance issues

  • Lead the development of any terms of reference and appropriate governance structures to support objectives

Risk Management

  • Manage the risk management framework

  • Liaise with risk owners regarding risk management strategies to ensure a risk aware culture

  • Coordinate regular risk reports to the Advisory Board

Policy

  • Manage the policy framework including coordination of the policy library and document control

  • Provide advice to policy owners regarding policy development and implementation

  • Develop and manage a governance policy

Compliance

  • Ensure the company is compliant with all relevant laws and regulations

  • Prepare reports for the Advisory Board as required

Finance Function

  • Cashflow forecasting to be prepared on a monthly basis

  • Review and improve the design of the general ledger and project cost ledger to enable reliance on MYOB's reporting functionality.

  • Develop a finance manual detailing daily and month end tasks and processes

  • Review calculation of payroll related taxes and super to ensure compliance to mitigate risk exposure

  • Annual financial audit management

  • Business/ Strategic planning with the management team

  • Manager and advise on investments 

General Administration

  • Manage contracts for suppliers and contractors

  • Manage State and Federal charity licenses and reporting obligations

  • Organise and minute Advisory Board Meetings including, Special General Meetings and the AGM

  • Review Business Partner payments and liaise with Philanthropy Manager

Staff Management

  • Management the small (4 people) Administration Team

Benefits and perks

  • Work from home to maximise work/life balance
  • Part time role to suit stay at home parents
  • Job security in a time when travel/office based roles are more difficult to manage
  • Job satisfaction working for an organisation making a real difference to Critically Endangered species, habitat conservation and indigenous communities
  • Working with a dedicated team of professionals wanting to make a positive difference in the world

Skills and experience

Essential Skills, Knowledge & Experience

Qualifications

  • A Bachelor's degree in a relevant area or similar qualification or equivalent knowledge and skills developed through professional experience.

Skills, Knowledge and Experience

  • Sound knowledge of good corporate governance principles.

  • Demonstrated experience with high level secretariat and reporting at Board level (or equivalent).

  • Excellent organisational and time management skills.

  • Excellent written, communication and interpersonal skills.

  • Demonstrated ability to identify and resolve complex problems.

  • Previous experience in public and/or academic sector management.

  • Knowledge and experience with managing governance frameworks – eg risk, policy and compliance

  • Experience with policy development

  • Experience managing projects

  • Commitment to the values and mission of the organisation

  • Excellent office and collaboration software skills such as G Suite or Microsoft Office with a particular focus on managing documents, spreadsheets and folder structures.

  • Experience with online applications such as Customer Relationship Management (CRM) software.

  • Experience with online financial services such as banking and foreign exchange services.

  • An understanding of bookkeeping and bookkeeping software such as MYOB.

Desirable Skills, Knowledge & Experience

  • Exposure to strategic planning within large organisations

  • Experience with internal auditing

  • Knowledge of the not for profit sector

  • Previous experience working for a fundraising organisation.

Person Specifications

  • Highly motivated, with an ability to complete tasks, with a strong attention to detail

  • Acting with integrity, honesty and credibility

  • Diplomatic and tactful

  • Adaptability, flexibility and problem solving skills

  • Open, friendly and approachable

Key Competencies

  • Analytical and conceptual

  • Influencing

  • Innovation and creativity

  • Leadership

  • Results orientated

  • Strategic thinker

Working At Home Requirements

As this role is not working in an central office the following need to be provided by the employee

  • A broadband Internet connection
  • A computer (capable of video conferencing)

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