Institutional Partnerships Coordinator

City Harvest

Job Description

Founded in 1982 as the world’s first food rescue organization, City Harvest is dedicated to helping to feed the nearly 1.2 million New Yorkers who are struggling to put meals on their tables. We will rescue 89 million pounds of food this year and deliver it, free of charge, to hundreds of food pantries, soup kitchens, and other community partners across the five boroughs. Our programs help food-insecure New Yorkers access nutritious food that fits their needs and desires; increase our partners’ capacity; and strengthen the local food system, building a path to a food-secure future for all New Yorkers.  

City Harvest seeks a Coordinator to be a key part of the Institutional Partnerships team. The Institutional Partnerships team will generate more than $11 million in revenue this year from corporate, foundation, organization, and government sources. The Coordinator will be a part of the growth of the Institutional Partnerships team by managing all core administrative operations and directly assisting with the department’s fundraising activities. The successful candidate will be a self-motivated, highly-organized, creative, and energetic individual with excellent communication skills and impeccable attention to detail.

The Coordinator will report to the Senior Manager, Institutional Partnerships. This is a great opportunity for a driven, disciplined individual with an interest in the nonprofit world and fighting hunger in New York City. This position is based at our office in Midtown Manhattan, but in response to city and state guidance, this position currently works remotely. At the end of 2020, City Harvest will be moving our warehouse operation, and in 2021 our administrative headquarters, to a new home in Sunset Park West, Brooklyn.


  • ManageRaiser’s Edgedatabase to ensure that all donor-related data is up to date and accurate and the department’s use of the database is in line with organizational standards. Pull and analyze data and reports.
  • Work as a frontline fundraiser, managing a portfolio of 10-20 current and prospective foundation and government donors. Opportunity to grow portfolio with experience. 
  • Assist with preparing proposals, reports, contracts, and letters (including large batch mailings) for existing and potential donors, and maintain the departmental archive of materials to be shared with partners. 
  • Execute several donor cultivation events and special projects as assigned throughout the year. Manage all departmental meetings.
  • Manage gift processing and donor acknowledgement for all revenue awards. This includes coding and tracking departmental income, preparing acknowledgements letters, coordinating internal sign-offs, and ensuring all documentation is accurately captured in TheRaiser’s Edge database. Complete end-of-month gift adjustments and variance process for City Harvest’s finance department.
  • Work cross-functionally with finance, marketing, volunteer services, special events, and other departments as needed to achieve objectives and complete interdepartmental projects. Represent the Institutional Partnerships team in support staff meetings to streamline departmental operations and standardize processes.
  • Track the department’s expenses and reconcile with the expense budget monthly.
  • Establish and maintain expert knowledge of City Harvest programs and be able to effectively communicate our work internally and externally.

Key Requirements:

  • Bachelor’s degree.
  • 2-4+ years of experience in an office required. Experience working in fundraising or a customer service capacity highly preferred.
  • Demonstrated ability to tackle multiple projects with competing deadlines in a professional setting. 
  • Strong willingness to learn and innovate.
  • Capacity to build strong relationships with individuals at all levels and job functions (both inside and outside of the organization). 
  • Excellent project management and oral and written communication skills. 
  • Impeccable attention to detail with superb organizational skills. 
  • Comfortable working with numbers.
  • Strategic and creative thinker with an eye towards improving and strengthening processes.
  • Highly responsive, proactive, timely, accurate, and thorough in follow-through.
  • A commitment to the nonprofit world and a desire to learn about how programs benefit the communities they serve.
  • Outstanding computer skills: Microsoft Office required. Raiser’s Edge or other database experience highly preferred.
  • Results-oriented, creative, and tenacious in accomplishing tasks.
  • Willingness to approach challenges with a good attitude, flexibility, and a sense of humor.

There are many fantastic reasons to choose a career with City Harvest. In addition to fighting food insecurity in New York, City Harvest offers a competitive salary, full benefits (including medical, dental, and vision) with employer contributions towards premiums, employer-provided life insurance and a 403(b) retirement savings plan with matching employer contributions. We also offer discounted staff perks (movie tickets, gym memberships, cellular plans, etc.), generous time off, and professional development opportunities.  

City Harvest will be moving all operations to Sunset Park West, Brooklyn beginning with our warehouse and distribution in December 2020 and our programmatic and other operations in 2021.   

At City Harvest, we enjoy working in a team-based environment and value the benefits of a diversified workplace. City Harvest is an Equal Opportunity Employer. 

FindTheBestJob is a free service and does not charge a fee at any stage of application or recruitment process. Don’t provide your bank account or credit card details to anyone during job application. FindTheBestJob does not guarantee the availability of a job since organizations may end applications earlier than due date.

Apply Now