OFFICE ASSISTANT - BIRMINGHAM, AL
Compass Group, North America
Posted Date: Jul 11, 2020
Crothall Healthcare is a Compass One Company that provides specialized, high-quality, innovative, and responsive support services exclusively to the healthcare industry. Crothall serves many of the Top 100 Hospitals throughout its over 1300 healthcare service teams in 46 states. Crothall has been recognized as one of Modern Healthcare’s Best Places to Work and Best Places to Work in Pennsylvania since 2013 and Becker's Top 150 Places to Work since 2016. A division of Compass Group USA, we have more than 26,000 team members. Our core services include: Environmental Services, Patient Transportation, Laundry & Linen, Facilities Management, Healthcare Technology Solutions, and Ambulatory EVS. Learn more at www.Crothall.com.
As an Office Assistant, you will perform a variety of duties including coordination of all business unit accounting activities, payroll, accounts payable, accounts receivable, profit and loss reconciliations, and human resources administration/benefits for personnel. You will be responsible for coordinating office duties to include data entry, associate files, record retention, and support documentation. Other duties include coordinating associate events, monthly and annual business reports as well as handling the POS system, camera system and digital signage.
• Analyzes and organizes office operations and procedures such as bookkeeping, preparation of payrolls, personnel, information management, filing systems, requisition of supplies, and other clerical services.
• Maximizes office productivity through proficient use of appropriate software applications.
• Researches and develops resources that create timely and efficient workflow.
• Establishes uniform correspondence procedures and style practices.
• Formulates procedures for systematic retention, protection, retrieval, transfer, and disposal of records. This includes employee files, training documentations and documentation required for hospital and regulatory authorities.
• Plans office layout, develops office budget, and initiates cost reduction programs.
• Reviews clerical and personnel records to ensure completeness, accuracy, and timeliness.
• Prepares activities reports for guidance of management.
• Coordinates activities of various clerical departments or workers within department.
• Analyzes and organizes office operations and procedures such as bookkeeping, preparation of payrolls, personnel, information management, filing systems, requisition of supplies, and other clerical services. This will involve establishing office procedures and policies, new hire orientation and lawful benefits administration and payroll processing.
• Plans office layout, develops office budget, and initiates cost reduction programs. Includes office supplies and equipment to maximize productivity.
• 2-3 years of administrative and clerical experience in an office, hotel, corporate and/or related work environment.
• Thorough knowledge of contract administration and office procedures.
• Working knowledge of processes and systems including financial reporting.
• Proficient computer skills and knowledge of MS Office products, including Word, Excel, PowerPoint, Outlook, and internet.
• Bachelor’s degree preferred; high school diploma required.
Apply to Crothall today!
/Crothall is a member of Compass Group USA/
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Compass Group is an equal opportunity employer. At Compass, we are committed to treating all Applicants and Associates fairly based on their abilities, achievements, and experience without regard to race, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, or any other classification protected by law.
*Req ID: *409142
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