Project Manager I, Facilities Management
Project Manager I, Facilities Management New Paid Listing
Job start date
Permanent | Full Time
The Project Manager is responsible for overseeing and supporting the planning, design and/or implementation of assigned mid-range facilities projects of moderate scope and complexity across Provincial Health Services Authority, including project planning, project management, communications, and contract management. The Project Manager will identify and track metrics as they relate to the project deliverables. The role will provide consultation, guidance and support to designated project staff, contractors and stakeholders.
Manage the planning and implementation of facilities projects of moderate scope and complexity from the initial planning and design stages through to implementation and completion; provide support by conveying policies and priorities, direct work and ensure issues are resolved or escalated to appropriate level(s) to meet project deliverables and timelines.
Function as the single point of contact for assigned projects. Liaise with various internal and external stakeholders; convey information and respond to queries, concerns, etc. with respect to project status, design and construction matters; provide frequent clear and concise reports to FM leadership and the Organization regarding ongoing issues, progress updates, challenges and opportunities.
Carry out project plans according to established FM project methodologies and systems to ensure successful and coordinated completion of project components by facilitating consensus with stakeholders. Monitor project charter, plans, budget, scope, schedule, expenditures, client satisfaction and risks; report on variances and impacts to deliverables, and make recommendations to FM leadership to mitigate cost overruns, maintain adherence to allocated budgets and timelines, and ensure delivery of a successful project.
Participate in and/or lead meetings throughout the project lifecycle; seek input from stakeholders (physicians, staff, Infection Control, Housekeeping, external users, etc.) during all stages of the project. Attend and/or lead construction meetings to manage issues, problems, and schedules, and to direct activities as required; ensure that PHSA's interests are represented in resolution of problems; ensure meeting outcomes and decisions are accurately documented and follow-up actions are completed in a timely manner.
Coordinate and develop project business plans for assigned projects through conducting feasibility studies, analysis and solution development, documentation of the project charter, identifying functional requirements, scope and design concepts, reviewing budgets and implementation schedules to ensure business plans are consistent with user needs and expectations.
Support site space planning committees; develops strategies to manage site or organization wide space pressures. Provide recommendations on options to improve the operation, efficiency and effectiveness of impacted business units.
Manage planning, design and contract preparation by liaising with clinical planners, equipment planners, design consultants and various user groups for assigned projects; review schematic designs, design development documents, and working drawings and specs for functionality, attainment of program/facility needs, adherence to technical standards and specifications, efficiency and cost-effectiveness of the design solution, consistency with best practices, energy & environmental sustainability, and building code compliance.
Sign off on drawings and changes as required and within authorized limits; maintain current copies of drawings, plans, manuals, proposals, etc. for assigned projects; file and/or archive completed project materials in accordance with FM protocols.
Participate in and provide input on consultant selection and project tendering; administer contracts and oversee performance to ensure that consultants and contractors complete on obligations and deliverables, and that corresponding payments are processed. Arrange for procurement of furniture and minor equipment required to implement projects.
Liaise with Planning and Engineering Departments of municipalities in geographic areas supported by the Organization to obtain building and other required permits for assigned projects.
Coordinate and/or advise on potential impacts of work activities affecting site operations; arrange scheduled shutdown of systems, power interruptions, etc. based on operational requirements.
Identify, communicate, and work with appropriate stakeholders to mitigate potential risk management issues.
Monitor adherence to established safety, infection control and risk mitigation protocols by contractors and PHSA's staff during project implementation; report exceptions to appropriate personnel; take corrective action as required.
Lead and/or facilitate operational commissioning and any project-related decanting or moves; support PHSA leaders in the identification and implementation of operational changes required for successful project completion.
Provide leadership to other FM staff, including coaching, mentoring and direct supervision on a project-by-project basis as assigned.
A level of education, training, and experience equivalent to a Master's Degree in Architecture, Interior Design, Engineering or other relevant area with a minimum of five (5) year's recent, related experience in project management, leading and directing facilities projects in a complex institutional environment, Project Management Professional designation considered an asset.
Comprehensive knowledge of project management principles and methodologies as well as excellent communication skills is key to the success of this role. Ability to utilize initiative, vision, independent thinking and creative problem-solving skills to implement project plans and realize project completion. Effective facilitation and persuasion skills to achieve consensus, resolve conflict and achieve desired outcomes. Ability to work under time pressure to meet deadlines, balance work priorities and resolve problems in a timely manner. Computer literacy with word-processing, spreadsheet, presentation, project management and scheduling applications.
PLEASE NOTE: A personal vehicle is required for this position as travel between various sites is necessary.
What's in it for you
Every PHSA employee enables the best possible patient care for our patients and their families. Whether you are providing direct care, conducting research, or making it possible for others to do their work, you impact the lives of British Columbians today and in the future. That's why we're focused on your care too - offering health, wellness, development programs to support you - at work and at home.
Join one of BC's largest employers with province-wide programs, services and operations - offering vast opportunities for growth and development.
Access to more than 2,000 in-house training programs.
Enjoy a comprehensive benefits package, including municipal pension plan.
12 annual statutory holidays with generous vacation entitlement and accruement.
Perks include onsite fitness classes and discounts to 350 BC-wide recreational programs, travel, technology, car and bike sharing, and more.
Location: Vancouver, BC
Status: Regular Full-time
Closing date: Interviews are anticipated to begin after July 13th, 2020, the posting will remain open until filled.
Reference number: 95682
What we do Provincial Health Services Authority () plans, coordinates and evaluates specialized health services with the BC health authorities to provide equitable and cost-effective health care for people throughout the province. Our values reflect our commitment to excellence and include: Respect people - Be compassionate - Dare to innovate - Cultivate partnerships - Serve with purpose. Learn more about PHSA and our programs:
PHSA is committed to employment equity and hires on the basis of merit, encouraging all qualified individuals to . We recognize that our ability to provide the best care for our diverse patient populations relies on a rich diversity of skills, knowledge, backgrounds and experiences, and value a safe, inclusive and welcoming environment.
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