Senior Facilities Designer (PART-TIME, TERM)

University of Toronto

Job Description

Faculty / Division: Faculty of Arts and Science 

: Office of the Dean, Arts and Science 

: St. George (downtown Toronto)   

About us:

The Faculty of Arts & Science is the heart of Canada’s leading university and one of the most comprehensive and diverse academic divisions in the world. The strength of Arts & Science derives from our combined teaching and research excellence in the humanities, sciences and social sciences across 29 departments, seven colleges and 46 interdisciplinary centres, institutes and programs.

We can only realize our mission with the dedication and excellence of engaged staff and faculty. The diversity of opportunities and perspectives within the Faculty reflect the local and global landscape and the need for curiosity, innovative thinking and collaboration. At Arts & Science, we take pride in our legacy of innovation and discovery that has changed the way we think about the world.

Infrastructure Planning plays an important role in the planning, design and implementation of physical space for departments, centres and institutes within the Faculty. We provide leadership and assistance on a broad range of infrastructure and planning projects and liaise with a variety of university groups that have a role in planning and construction. Infrastructure Planning ensures coordination between the various groups and success of overall project objectives.

Your opportunity:

Under the direction of the Director of Office of Infrastructure Planning, the Senior Facilities Designer is responsible for ensuring that all aspects of capital project planning required to support Divisional research, teaching and administrative space infrastructure meets the requirements of the academic mission of the Faculty of Arts and Science. Infrastructure includes all space and facilities within the Division. The incumbent takes the lead in planning, organizing and overseeing projects that are identified as Divisional priorities and is expected to plan and implement capital/renovation projects which run from design of interior layouts to building systems.

The Senior Facilities Designer is a senior member of the Office of Infrastructure Planning team and in conjunction with the Director will participate in setting the annual priorities for space planning to support the Division. As a senior team member the Senior Facilities Designer will participate in team problem-solving, communicating information related to best practices, seeking out advice from other team members, conveying relevant information to the team, and participating in team discussions.

Your responsibilities will include:

  • Consulting with clients regarding the development of project scope and resources

  • Developing project schedules including milestones, critical path, timelines, deliverables and reporting

  • Creating detailed space utilization analysis and assessments for use in client proposals

  • Conducting site visits to inspect work and ensure adherence to timelines

  • Reviewing and assessing requirements needed to meet project timelines

  • Providing detailed project information to relevant stakeholders

  • Ensuring compliance with building codes that would affect the certification or status of the University or a facility

  • Planning and estimating financial resources required for programs and/or projects

Essential Qualifications:

  • Advanced College Diploma (3 years) in Architecture or Interior Design, or an acceptable equivalent combination of education and experience.

  • Minimum eight (8) years’ of experience taking the lead in design, managing renovation and construction projects, budget management, timeline forecasts and programming.

  • Demonstrated knowledge of space analysis, functional plans, human resource systems design, building systems.

  • Demonstrated experience in coordinating and resolving infrastructure requirements.

  • Must have experience coordinating and liaising with outside consultants.

  • Knowledge of delivery of complex services in an academic environment, and the ability to work collaboratively with a diverse community.

  • Experience with furniture quantity orders, costs, tenders and contract management.

  • Experience with acting as a resource to a team and clients on design and technical issues.

  • Advanced skills with AutoCAD.

  • Advanced skills with Microsoft Office (e.g. Word, Excel, Outlook, Access).

  • Excellent oral and written communication, interpersonal, organizational, analytical, leadership and decision-making skills.

  • Ability to manage conflicting priorities, multi-task, and have excellent attention to detail and accuracy.

  • Demonstrated strong client service orientation.

  • Ability to maintain confidentiality.


Assets (Nonessential):

  • Experience planning and implementing infrastructure projects at the Faculty of Arts and Science and/or the University.
To be successful in this role you will be:
  • Accountable
  • Achievement oriented
  • Diplomatic
  • Problem solver
  • Self-directed
  • Team player

Travel: None 

This is a part-time / 70% FTE, two-year term position.

Employee Group: United Steelworkers (USW) 

Appointment Type: Budget - Term 

: Part-time 

Pay Scale Group and Hiring Rate: USW Pay Band 15 -- $83,481 with an annual step progression to a maximum of $106,758. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.   

Part Time Percentage of FTE: 70   

Pro-rated Pay Scale Group and Hiring Rate: $58,436 with an annual step progression to a max of $74,730.  

: Facilities 

: Jul 6, 2020 

: Jul 16, 2020, 3:59:00 AM 

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