Supervisory Support Services Specialist

Field Operating Offices of the Office of the Secretary of the Army

Job Description

Summary

This position is located in the Philadelphia, PA Regional Office of the Assistant Secretary for Administration and Management (OASAM). This position is to supervise, direct, plan, and coordinate a variety of support services functions. including space management, property management, procurement, contracting, mail management and telecommunications.

This position is outside the bargaining unit.

No PCS is authorized.

Telework eligibility is 1 day per week.

Responsibilities

The duties for this position include: Executes the regional administrative services program, including long range plans, goals and objectives, within the context of broad governmental and departmental policies.

Supervises a staff of professional, technical, and clerical employees. Plans and assigns the work to be accomplished, sets performance standards and evaluates performance.

Planning, organizing, and administering a comprehensive regional telecommunications service to include voice and data services. Advising and assisting regional agencies in establishing efficient layout and utilization of telephone equipment and services.

Supervises coordination with the lesser and GSA building manager on facilities management issues related to the DOL Regional Office. Insures that appropriate guidance and coordination with GSA is provided to regional DOL managers on space and real property issues.

Administers, maintains, and monitors the regional property management program; serves as DOL Regional Property Management Officer, overseeing regional property management and accountability programs.

Oversees mailroom operations, provides expert advice and recommendations to insure timely and efficient delivery of incoming mail and metering of outgoing mail.

Supervises, and offers expert advice on a full range of procurement services. Serves as Contracting Officer or Contracting Officers' Technical Representative (COTR), with authority to approve contracts and purchase orders for regional DOL agencies.

Requirements

Conditions of Employment

Must be at least 16 years old and a U.S. Citizen.

Candidate required to obtain the necessary security/investigation level.

Requires supervisory probationary period if requirement has not been met.

Applicants must meet time-in-grade, time-after-competitive-appointment and qualifications requirements within 30 calendar days after the closing date of the vacancy to be eligible for consideration for selection.

Federal Employees Please Note: Your SF-50 must include enough information to be able to determine that time-in-grade requirements have been met and reflects your position title, pay plan/series/grade, tenure and the type of appointment (i.e. competitive/excepted). In some cases you may need to submit more than one SF-50.

Reference the "Required Documents" section for additional requirements.

You may not be aware, but in the regulations for agency ethics programs, there are requirements for supervisors. Section 2638.103 of Title 5 of the CFR states:

Every supervisor in the executive branch has a heightened personal responsibility for advancing government ethics. It is imperative that supervisors serve as models of ethical behavior for subordinates. Supervisors have a responsibility to help ensure that subordinates are aware of their ethical obligations under the Standards of Conduct and that subordinates know how to contact agency ethics officials. Supervisors are also responsible for working with agency ethics officials to help resolve conflicts of interests and enforce government ethics laws and regulations, including those requiring certain employees to file financial disclosure reports. In addition, supervisors are responsible, when requested, for assisting agency ethics officials in evaluating potential conflicts of interest and identifying positions subject to financial disclosure requirements.

Qualifications

GS-13: Applicants must have 52 weeks of specialized experience equivalent to at least the next lower grade level, GS-12, in the Federal Service.

Specialized experience is experience in facilitating space management and office renovation projects. Administering personal property, inventory and disposal and moving service programs. Formulating budget and implementing administrative processes as it relates to project management, acquisition, space management, and facility operations. Working knowledge of GSA’s policies, procedures, and billing processes.

Education

There is no education substitution at this grade level.

Additional Information

DOL seeks to attract and retain a high performing and diverse workforce in which employees’ differences are respected and valued to better meet the varying needs of the diverse customers we serve. DOL fosters a diverse and inclusive work environment that promotes collaboration, flexibility and fairness so that all individuals are able to participate and contribute to their full potential.

Federal Employees Please Note: Your SF-50 must include enough information to be able to determine that time-in-grade requirements have been met and reflects your position title, pay plan/series/grade, tenure and the type of appointment (i.e. competitive/excepted). In some cases you may need to submit more than one SF-50. Refer to these links for more information: GENERAL INFORMATION, ADDITIONAL DOCUMENTATION, FORMER FEDERAL EMPLOYEES

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